Privacy Impact Assessment
Launch New Projects with Confidence – Not Privacy Risks
In Simple Terms: What We Do
We help you identify and fix privacy issues before you launch new projects, systems, or technologies that handle personal data.
We answer these important questions:
Will your new project comply with privacy laws?
(Checking alignment with OAIC guidelines and APPs before launch)How does personal data move through your system?
(Mapping data collection, use, storage, and sharing)What could go wrong for people’s privacy?
(Identifying risks in data handling and security)Are you working with vendors safely?
(Assessing third-party data sharing and cross-border transfers)Have you built privacy into the design?
(Ensuring privacy-by-design from the start)
What You’ll Get
Privacy Impact Assessment Report
Comprehensive risk analysis and mitigation plan
Data Flow Diagrams
Visual maps of how personal information moves
Risk Register & Compliance Matrix
Prioritised issues mapped to OAIC APPs and NIST Framework
Privacy-by-Design Checklist
Practical controls for system architecture and development
Stakeholder Sign-off Package
Everything needed for project approval
Our Simple 5-Step Process
Initiation & Planning
Define project scope and privacy requirements
Data Mapping
Document how personal information flows through the project
Risk Analysis
Identify potential privacy impacts and compliance gaps
Mitigation Planning
Design safeguards and privacy controls
Reporting & Sign-Off
Deliver findings and obtain necessary approvals
Why This Matters To You
Without a PIA you risk:
- Regulatory fines that flout APPs and privacy obligations
- Costly rework to fix privacy issues after launch
- Data breaches from poorly designed systems
- Damage to customer trust and reputation
With our PIA service, you gain:
- Confidence your new projects are privacy compliant
- Reduced costs by building privacy in from the start
- Faster approval from legal and compliance teams
- Stronger customer trust through demonstrated care
Frequently Asked Questions
When should we conduct a PIA?
Before launching any new project or prior to any changes to a system, or process that handles personal data – especially when using new technologies, AI, or changing how you collect information.
Is a Privacy Impact Assessment (PIA) mandatory?
For many projects involving personal data – the OAIC requires PIAs (for government agencies) for high-risk initiatives, and it’s considered best practice for all projects – in all organisations – handling personal information.
How long does a PIA take?
Typically 2-3 weeks, depending on project complexity and data handling processes.
What’s the difference between a PIA and a general privacy assessment?
A PIA is proactive – done before a project launches. General privacy assessments review existing systems and practices.
Do you help with vendor and cross-border data issues?
Absolutely. We assess third-party data sharing, offshore storage, and ensure compliance with cross-border data transfer rules, per the likes of GDPR.
Who needs to be involved from our team?
Project managers, legal/privacy officers, IT/development teams, and business stakeholders driving the initiative.
What if we find significant risks?
We provide practical mitigation strategies and can help redesign processes to eliminate or minimise privacy impacts before launch.
Get In Touch
Free PIA Scoping Session
Let’s review your upcoming project and identify if it needs a Privacy Impact Assessment – no commitment required.