AI Acceptable Use Policy
Empower Your Team to Use AI Safely and Responsibly
In Simple Terms: What We Do
Give your employees clear rules for AI tools like ChatGPT and Copilot; protecting your data while unlocking innovation across your organisation.
We answer these important questions:
- What AI tools can employees use safely?
(Defining approved tools and prohibited applications) - How should teams handle sensitive data with AI?
(Establishing clear data protection rules for AI interactions) - What are the rules for AI-generated content?
(Setting guidelines for disclosure, accuracy, and intellectual property) - Who enforces AI policy violations?
(Creating enforceable rules with clear consequences) - How do we encourage innovation safely?
(Balancing risk management with productivity gains)
What You’ll Get
AI Acceptable Use Policy
Comprehensive policy with roles, rules, and escalation paths
Implementation Checklist
HR, IT, and compliance integration steps
Employee Guidance Summary
Condensed version for onboarding and quick reference
Governance Integration Guide
Processes for updates, monitoring, and enforcement
Optional – Rollout Toolkit
Comms materials, manager talking points, and training outlines
Our Simple 5-Step Process
Context & Scoping
Understand your AI maturity, risk appetite, and business goals
Risk Mapping
Identify data leakage, IP, bias, and compliance risks from AI use
Policy Development
Draft and refine enforceable rules with legal and HR teams
Implementation Planning
Create rollout strategy, training materials, and comms plan
Governance Integration
Embed policy into hiring, training, and compliance workflows
Why This Matters To You
Without clear AI rules, you risk:
- Data breaches from employees pasting sensitive data into public AI tools
- Intellectual property loss when proprietary information trains public AI models
- Legal liability from biased or inaccurate AI-generated content
- Reputation damage from inappropriate AI use
- Wasted investment on ungoverned AI experimentation
With our AI Policy service, you gain:
- Clear boundaries that protect company data and IP
- Empowered employees who can use AI confidently
- Reduced legal and compliance risks
- Foundation for responsible AI innovation
- Competitive advantage through safe AI adoption
Frequently Asked Questions
Which AI tools does this policy cover?
All AI tools – Generative AI (ChatGPT, Copilot), embedded AI in SaaS platforms, and any AI-enhanced software your teams might use.
How is this different from our IT security policy?
Traditional policies don’t address AI-specific risks like data poisoning, hallucinations, algorithmic bias, or intellectual property concerns with AI-generated content.
What about employees using personal AI accounts?
We address “shadow AI” usage with clear rules about personal vs. company-approved tools and data handling requirements.
How do we enforce this without stifling innovation?
We design policies that enable safe experimentation with clear guardrails, not blanket prohibitions that drive usage underground.
Can you help with the employee rollout?
Yes, we offer optional implementation support including training materials, manager toolkits, and communication strategies.
What frameworks do you align with?
ISO/IEC 42001 (AI Management), NIST AI RMF, DTA AI Tech Stds and industry best practices for responsible AI use.
Get In Touch
AI Policy Assessment
Let’s review your current AI usage and scope and engagement to address policy gaps.