Information Lifecycle & Retention Review
Stop Storing Data You Don’t Need and Reduce Risk, Cost, and Complexity
In Simple Terms: What We Do
Transform data retention from a legal liability into a strategic advantage. We help you keep what’s required, delete what’s not, and prove you’re in control.
We answer these important questions:
Are you keeping data longer than the law allows?
(Aligning retention with recordkeeping acts and privacy regulations, specifically data minimisation)What should you actually be storing – and for how long?
(Creating clear retention schedules for all data types)Where is your hidden or Dark D data creating hidden risk?
(Finding overlooked data in backups, archives, and legacy systems)How can you confidently delete data safely and defensibly?
(Establishing lawful destruction processes that stand up to scrutiny, without concern from business leaders)Can you prove your retention practices are compliant and demonstrate duty of care practices??
(Building auditable evidence of your lifecycle management)
What You’ll Get
Data Retention Strategy Document
Enterprise-wide policy aligned with legal obligations
Retention Schedule & Matrix
Clear mapping of what to keep, for how long, and why
Data Inventory & Classification Report
Complete visibility of your data holdings and sensitivity levels
Implementation Roadmap
Prioritised plan for rollout and automation
Lifecycle Governance Model
Clear roles, responsibilities, and decision processes
Our Simple 5-Step Process
Discovery
Map all your data types and current retention practices
Risk Profiling
Identifies information risks, sensitivity levels, and control gaps
Retention Design
Create/Update retention schedules aligned with regulations
Implementation Roadmap
Design rollout strategy and automation approach
Governance Integration
Embed lifecycle management into your operations
Why This Matters To You
With poor retention practices, you risk:
- Regulatory penalties for lack of: duty-of-care, “Reasonable Steps” or steps to prevent foreseeable harm
- Significant eDiscovery costs to surface and produce content
- Data breaches from unmanaged “shadow or dark data”
- Wasted resources storing and securing unnecessary information
With our Retention service, you gain:
- Confidence your practices meet legal requirements
- Significant cost savings from reduced storage needs
- Defined, assessable and treatable data management risks
- Efficient processes that save time and resources
- Proof of compliance for auditors and regulators
Frequently Asked Questions
What types of data do you cover?
Everything – structured data (databases, CRM), unstructured data (files, SharePoint), email archives, SaaS and legacy systems – essentially data–sets defined as part of better understanding your requirements.
How do you handle different legal requirements?
We map your data against all relevant regulations: State recordkeeping acts, OAIC APPs, APRA standards, GDPR, and industry-specific obligations.
What about data needed for legal holds or investigations?
We build exception processes for legal holds, audit requirements, and disaster recovery needs; so you never delete data you’re required to keep.
Can this help reduce storage costs?
Absolutely. Most organisations find they’re storing 30-50% more data than required. Defensible deletion directly reduces storage and management costs and aligns with Duty of Care obligations and data minimisation mandates.
Do you help with automation tools?
Yes, we design strategies that work with DSPM and other automation tools to continuously enforce retention policies without manual effort.